WHAT THE UNCOVERED RUNS COST - SCHOOL & EMPLOYEE BUS
A run either went or it did not.
Put in what you know: how many routes you run, how long your season is, how often a run goes uncovered and what that costs you, and how much of your office's day goes on the calls and the scramble. Everything updates as you type. Nothing you enter leaves your browser unless you choose to email yourself the result.
Count a morning and an afternoon run separately if they are separate runs.
A school year is roughly 190. A year-round shuttle is nearer 250.
School is about 10. A plant shuttle is 12. Asked separately so a school year is not overstated by a fifth.
Anything that needed a scramble at short notice counts.
Spare premium, backfill, contract penalty, or the goodwill spent. Your figure — it varies enormously by contract.
Be conservative. Some mornings there is genuinely nobody available.
Dispatchers, office staff, and anyone pulled in when a run goes uncovered.
Not their whole job — just the calls and the scramble to cover a run.
Wage plus benefits and payroll costs.
Be conservative. Some of it will always need a person.
RECOVERABLE A YEAR
$126,180
The uncovered runs you said seeing the gap sooner could avoid, worth $51,300, plus the office time you said a system could take back, worth $74,880. This model claims nothing about recruiting or retaining drivers.
RUNS COVERED THAT WOULD NOT HAVE BEEN
135
Out of 300 uncovered a year, worth $51,300.
RUNS A YEAR
8,550
At the routes and operating days you entered.
OFFICE HOURS RETURNED A YEAR
2,340
Worth $74,880 at the share you said a system could take back, over a 260-day working year.
WHAT THE YEAR IS MADE OF
$51,300
Uncovered runs avoided · 41%
$74,880
Office time a system could take back · 59%
YOUR NUMBERS, NOT OUR CLAIM. UNTIL YOU CHANGE AN INPUT THE FIGURES ARE AN EXAMPLE; AFTER THAT THEY ARE YOUR OWN INPUTS MULTIPLIED OUT. NOTHING HERE IS A GUARANTEE OF A RETURN. CHECK IT AGAINST YOUR OWN RECORDS BEFORE YOU BELIEVE IT.
WHERE THE STARTING NUMBERS COME FROM
They describe a mid-sized school operator: 45 routes across a 190-day year and roughly ten operating months, with 30 uncovered runs a month costed at $380 each, and four people in the office who each lose about three hours a day to the calls and the scramble, with a system taking back 75% of that. The office is counted over a 260-day working year, not the 190 operating days, because the office works when the buses do not. The season is asked for separately from the day count because a school year is about ten months, and using twelve would overstate uncovered runs by a fifth for every board contract.
What it deliberately leaves out: driver recruitment and retention. The shortage is this sector’s defining problem, and nothing we install recruits or keeps anybody. Pricing a hiring outcome we cannot influence would be the dishonest move. This model prices covering the runs you have, with the drivers you have.
Route optimisation is absent for the same reason - the savings are real but they depend on geography and board policy, not on anything we would install.
The industry page sets out the five problems these numbers come from, and what replaces each one.
THE PAGE THIS WAS BUILT FOR
INDUSTRY
School & Employee Bus
One sick driver can leave a whole route waiting at the stop.
Read the page →WHERE WE WOULD START
- Build & Run →
Put the systems in, and keep them running.
- Owner’s View →
Your whole business on one screen, and an agent you can ask.
- Team Enablement →
Make the team fluent.
Bring us one bad week.
Book a pilot call. Tell us where the week goes wrong, and we’ll tell you what an Operations Diagnostic would map and measure.
The first paid step has a clear scope and an end date, and the pilot after it is one workflow — not a platform, and not an open-ended retainer.
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